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Cloud ERP

Transforming Your Business With Acumatica Cloud ERP

Cloud computing can help organizations improve efficiency and achieve greater agility across all business areas. But great things happen especially when industry-specific solutions, such as enterprise resource planning (ERP), are deployed to the cloud. A company that combines cloud computing with the right ERP solution can realize incredible benefits, more quickly, and with lower costs compared to an organization using an on-premise ERP solution.

Cloud ERP

Transform your Business with Cloud ERP

Although all ERP solutions target the same industries (e.g. manufacturing, distribution, food processing, and services sector), only a cloud computing system allows you to access information from anywhere, at any time, get true real-time, in-depth insights into business operations, make data available to all those who need it, address and solve problems in a timely manner, and automate processes to ensure consistent work flows. Specifically, cloud ERP can help you:

  • Streamline processes – Whether your goal is to consolidate your geographically dispersed company or to gain more visibility into your business operations, the journey to enterprise cloud computing must always begin with defining the improvements you seek. If you intend to reduce the downtime associated with ERP system implementation and maintenance, and to eliminate the manual operations known to cause inefficiencies and create error-prone results, an ERP solution deployed to the cloud might be the answer you’re looking for.
  • Minimize investments – Typically provided on a pay-as-you-go basis, cloud computing delivers sophisticated ERP solutions with minimal investments. Savings occur in three main areas: 1) cloud ERP systems are accessed from web browsers, while the software and data are stored by vendors in their servers – this means that you don’t need to invest in costly hardware infrastructure; 2) most cloud implementations follow a phased approach, delivering a cohesive implementation process and reducing risks by allowing implementers to correct errors as they occur; 3) there are no labor costs associated with in-house technical administration of cloud computing systems.
  • Simplify implementations – Streamlined implementation is another strong point of cloud ERP. Default configuration settings streamline the entire implementation process, reducing the time and costs associated. However, you have to delineate clear goals and metrics before starting the implementation process.
  • Operate as a single entity – In today’s global economy, the ERP solutions deployed in the cloud bring about one more benefit: the ability to implement the same system in all subsidiaries and interconnect various activities to form a single entity. Using the cloud to connect the main office to different locations will allow you to benefit from real mobility, boost efficiencies, and reduce capital expenditures in the long run.

Since small companies can now benefit from the same computing power and speed as larger organizations, they can handle any operations, respond efficiently and quickly to changing market conditions, and execute processes with greater responsibility. In a nutshell, small companies now have an equal opportunity to grab their share of the market.

Although the importance of execution capability cannot be neglected, another essential factor relates to expert knowledge of what needs to be done when implementing an ERP system. Any cloud ERP solution consists of a data repository and a series of best practices. But only the service provider knows how to perform technical configurations, what modules and settings to enable and disable, what analytical tools to select, and how to adjust system processes to help you exploit the true potential of the solution you’ve chosen.

Furthermore, an expert in enterprise cloud computing can help you define your business goals and strategic objectives, and narrow down your organization’s needs, while serving as a trusted advisor throughout the implementation process. Since most SMBs don’t possess in-house IT staff to perform complex ERP implementations, finding a trustworthy consultant willing to offer unbiased guidance is sometimes more valuable than knowledge and experience.

In conclusion, to make the most of cloud computing, irrespective of the sector in which your organization operates, the first thing you need to do is to define your goals along with the improvements you seek. Then, find a reliable service provider who isn’t only able to recommend the right cloud ERP solution for your company, but also ready to walk you through the implementation process.

 





On-Premise vs Cloud Based ERP

Cloud Based vs On-Premise ERP: Which Is Right For You?

Choosing between cloud-based and on-premise ERP deployment methods has become a common issue in today’s business world. While on-premise solutions, also referred to as legacy or traditional systems, are built on time-tested concepts with proven success across various horizontals and verticals, cloud ERP software solutions have been developed much later, proposing a quite new deployment model whose efficiency and reliability are yet to be thoroughly tested.

On-Premise vs Cloud Based ERP

In this post, we’ll explore the differences between cloud-based and on-premise ERP systems along with their advantages and disadvantages so that you can select the best deployment option for your organization.

The Could-Based Model

Cloud ERP solutions propose a software delivery model in which infrastructure and data are hosted on remote hardware, commonly referred to as “cloud.” In this deployment method, apps and data are accessed via an interface, across the Internet.

Advantages

  • Flexible Pricing: Cloud-based ERP is available in “lease it” and “buy it” software alternatives. While the former involves monthly recurring charges for software, hardware and IT services, the latter implies buying the software and/or the hardware and paying monthly hosting and maintenance fees. Although both alternatives require a much lower startup cost compared to an on-premise system, an organization may need to pay significant annual subscription fees, which will add up, potentially going beyond the overall cost of an on-premise solution over the long run.
  • Easy Implementation: Cloud solutions provide ready-made platforms that are implemented and tested by service providers. Basically, this means that there are no servers to set up, no CDs to install, and no risky customizations to be made by your employee.
  • No Maintenance: Since the service provider offering the ERP solution will take care of any hardware and software issues, you don’t need to hire IT staff to monitor and maintain your cloud ERP system.
  • Superior Flexibility: Most cloud-based ERP solutions allow for adjustments in activity levels, facilitating addition/removal of users, apps and features. Additionally, even though cloud-based systems are associated with a series of bundled services, you only pay for what you actually use. Even greater is the fact that you and your employees can access the system from anywhere, at any time.

Disadvantages

  • Dependence on the Internet: When it comes to cloud ERP solutions, it’s very important to know that accessing the system is impossible without an Internet connection. For the best results, you must ensure that there are no Internet connection problems before implementing the system.
  • Lack of Control: An essential drawback is that cloud-based software are unable to provide the same level of control as on-premise systems. Besides, these solutions imply specific restrictions on supplying complex functionality, which may prevent large enterprises from achieving certain objectives.
  • Security Issues: Since cloud-based ERP systems can only be accessed via the Internet, they involve certain security risks, ranging from non-targeted cyber attacks to cyber espionage.

The On-Premise Model

On-premise ERP systems imply sourcing the software together with additional apps in-house. This means that you need to invest in software and hardware, designate a physical location to store the equipment and hire IT experienced staff to monitor and maintain your system.

Advantages

  • More Control:  Since you own both the solution and the equipment, you can replace equipment pieces, upgrade the software and make customizations whenever you want. Furthermore, on-premise systems are highly customizable, allowing consultants and in-house staff to adjust different software and hardware areas in order to deliver very specific business uses.
  • Advanced Security: Since data is stored internally, accessing sensitive information is almost impossible without authorization.

Disadvantages

  • Massive Upfront Investments: If you choose an on-premise ERP solution, you not only need office space, hardware and software, but also air conditioning, IT staff and advanced security equipment, such as CCTV systems, access controls and burglar alarms.
  • Maintenance Issues: Regardless of how knowledgeable and skilled your IT employees are, they may be unable to fix certain issues. In this case, you may need to hire a consultant or outsource particular tasks, which implies additional costs.

Which Model Should You Choose?

The CFOs who are more concerned with optimizing return on assets will always favor on-premise ERP solutions. In contrast, those who want to reduce annual expenses will lean toward cloud ERP systems.

From a strategic, functional perspective, we advise you to select an on-premise ERP solution only if your company has more than 50 employees. Why? Simply because an on-premise system includes two additional yet indispensable advantages, especially for large companies:

  1. It offers advanced flexibility for accessing app databases, facilitating custom reporting and leveraging the power of business intelligence and analysis capabilities.
  2. It provides more control of when and how to upgrade the system or replace the hardware.

Regardless of the deployment model you wish to adopt, it’s critical that you examine the pros and cons in the context of your own company’s needs and priorities in order to make the right decision.






Cloud ERP software

Acumatica Cloud ERP: Real Time Warehouse Management

About 90 percent of C-level executive decision makers see cloud computing as key to business success – an unsurprising fact considering that cloud ERP solutions have already helped thousands of enterprises efficiently manage different business areas and boost profit.

Cloud ERP

What about warehouse management? Will your warehouse thrive in the cloud? Is cloud-based software the best alternative for your organization? To efficiently manage warehouse operations, maintaining information flow is of the utmost importance. Even short delays in delivering real-time information can have serious consequences, such as stock outages resulting in lost sales and warehouse congestion jeopardizing in-bound and out-bound activities.

Unfortunately, one of the biggest disadvantages of cloud computing is delay in communication due to slow remote servers and disruptions in links. Since this can literally cripple your entire activity, having a cloud-based software solution capable to manage the issues known to cause communication delays while executing many other tasks is critical when handling dynamic, fast-paced operations.

The Solution

Acumatica, an industry leader in manufacturing and warehouse control software, proposes an intelligent cloud ERP solution that eliminates information lag time typically occurring in cloud computing. Not only this system downloads information from remote locations, it also maintains it locally. Essentially, this means that Acumatica can process data quickly, in real time and maintain warehouse operations even when remote servers experience communication delays or disruptions.

Combining a full spectrum of capabilities, Acumatica delivers an adaptable, highly configurable cloud-based ERP system that you can use to manage:

  • Multiple warehouses. For each warehouse, Acumatica allows you to select several employees who can perform inventory transactions and access warehouse information. Additionally, this cloud ERP system can be used to track products and pallets; customize grids with filtering and sorting; perform inventory and cycle counts; and draft reports of profitability by business unit, location, product line and warehouse.
  • Inventory. The inventory management module included in Acumatica gives your real-time access to inventory in stock, in transit, on sales orders, on back orders, on purchase orders, and even to damaged and expired inventory, while calculating the inventory needed to complete certain work orders. Integrated with order, purchasing and financial management features, this module can also be used to check warehouse space, lots, expiration dates, inventory sub-items, and negative inventory; analyze location-specific inventory allocations, quantities and costs; track inventory by lot or serial numbers; set item-specific valuation methods to develop and view reports by quantity and costs; obtain detailed cost allocation data based on inventory-related transactions; and create multiple accounts for different groups of items so that you can keep a detailed record of your inventory.
  • Purchasing. This cloud ERP system also contains a purchasing module that can be fine-tuned to automate different processes commonly used to acquire materials, require vendor quotes, issue purchase orders, receive orders and create vouchers. A series of analytics tools and ordering algorithms included in this module can help improve procurement process efficiency.
  • Orders. With Acumatica, you’ll be able to optimize not only the way you enter work orders, but also the way you fulfill them. You can split jobs among different subsidiaries, allocate inventories according to the tasks that must be completed, accept returns, and set up notifications and alerts to improve the entire operation.
  • Requisition. Streamlining the complex distribution process involving multiple products, suppliers, warehouses and shipping routes has never been easier. Acumatica makes available a series of requisition management tools appropriate for obtaining bids, gathering requests, creating and approving quotes, and managing purchases and orders in the most efficient way.

Acumatica is one of the few cloud ERP solutions that provide a single point of control to direct and manage equipment and personnel along any physical activities within manufacturing and warehousing facilities in real-time, enabling your organization to quickly adapt to last-minute changes. Real-time verification capability also enhances order accuracy, leading to fewer errors, improved throughput, on-time delivery and lower operating cost. All these mean more revenue and profit for your organization.

Additionally, Acumatica can be customized and configured to optimize a series of business operations, ranging from manufacturing to picking, packing and shipping. Whether your organization grows or shrinks, this agile software solution can easily adapt to changing business environments, improving performance and optimizing operations to improve financial performance.